To make sure emails from important contacts stand out and do not go unnoticed, you can set up a rule that makes the email appear in a specific color or a specific size and type of font. How do I do that? I also have a problem with addresses not coming up automatically. Highlight text of an incoming emails in Outlook 2013? ... Place the cursor in the subject line and press Ctrl-A on your keyboard to select the entire subject line. You can edit the email's body text and make corrections, or delete the entire message and type it up from scratch. Actually you can note the information with the Flag feature easily. Change the message as you want. Viewed 681 times 0. in my line of work i get dozens of emails with pretty much the same content. Supposing you received an email message with some special information, it seems hard to add a note to mark it. Outlook allows you to change the font, color, size, and style for new messages and replies and forwards independently. It's used when you compose new email messages. Add a note to a received email message as a flag. How to Edit a Received Email in Outlook Change the subject line of a message you've received. IF I could, for example, highlight a sentence or paragraph that would quickly tell me why I … Active 5 years ago. Click the body field below the Subject line. Heinz Tschabitscher. There is a little highlighter symbol with "ab" next to it. I want to be able to highlight certain text in the Reading Pane of Outlook 2016 for Incoming AND Outgoing email. In Outlook 2010, I receive an email, want to highlight a paragraph, copy it, insert it in new email to another party. I can't explain why it works sometimes. Ask Question Asked 5 years ago. Occasionally they do. The Action menu makes it possible to make changes to the text in the body of an email message you have received. The pull-down arrow displays 15 available highlight colors. Example: when I save one of your weekly newsletters in its’ own sub-file. You can further customize this rule using the Search for word(s): and In: fields. The highlighter is available in the “Format text” tab of the Microsoft Outlook Ribbon bar. Edit the email's body text. I'm having terrible problems with Outlook. Step 1: Select the received email message you will add a note for. When viewing your message list, press Ctrl-Shift-O for Options. I can't make new email highlight. In Outlook, the default font is 11-point Calibri in black. How to Highlight Text in Outlook 2003 and earlier: First, you must have Microsoft Word set to be your Email editor. by. You can change the default font and its color, size, and style — such as bold or italic. If they do highlight, they lose the highlight next time I open Outlook. (It can be a good idea to use the email address instead of the name here, to make sure you enter the right text.) I would like to highlight and comment in emails that I receive, without having to forward them anywhere, and to be able to print or not print those comments/highlights either as a program setting, or to be selected from the print dialog box.